Administrative Assistant

37 hours per week

Term time only

Grade 4 Salary: actual pay £20,272 - £21,679 (depending on experience)

To start: ASAP

The Bulmershe are looking for an enthusiastic and well organised Administrative Assistant to join our friendly and vibrant school. The role will be to undertake administrative tasks for the whole school; responding to a wide range of requests and needs, as well as being on hand to support our admissions, transition and reception teams.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Undertake day to day administration duties as directed by the line manager
• Deal with daily correspondence, telephone calls, standard letters, reports etc; receive, distribute and frank mail
• Support the teaching and learning of students in the school as directed by the senior leadership, including communication and record keeping around behaviour management and work experience
• Be responsible for student information, maintain SIMS database
• Support parent and open evenings with administrative duties prior to school events
• Distribute school communications: proof reading emails, sending letters and creating display boards
• Be responsible for the typing, updating, photocopying, scanning and the distribution of reports and forms (e.g. school policies, school prospectus, staff manuals etc)
• Establish and maintain administrative systems in order that the tasks undertaken by the line manager can be successfully completed
• Book courses for staff and arrange supply cover where necessary, following school’s guidelines, and book all transport required by the school
• Support the Business Managers with administrative tasks and diary organising
• On occasion, help on the school reception desk; meet all visitors to the school, deal with general enquiries, take messages and refer matters which are not of a routine nature to the appropriate person
• Work with teachers and assist with administration parents and students for trips and events
• Be responsible for the school shop stock
• Support with first aid enquiries and assist the medical lead with administration tasks.
• Any other duties that reasonably fall within the remit of the post, which may be allocated after consultation with the postholder

The Ideal Candidate would

• have experience in a school environment
• have experience of working with young people
• have excellent communication skills and good written communication
• have knowledge of SIMs Software (or a willingness to learn)

Why join The Bulmershe School

The Bulmershe School is a heavily oversubscribed school which sits at the heart of the community. We are a mixed Corvus Learning Trust Academy school of 1,500 students,  who come from diverse backgrounds and cultures. We work closely with our parents, partners and feeder school to achieve the best outcomes for all of our students. We were rated as ‘Good’ in our last OFSTED report and are aiming for Outstanding. With a thriving and expanding 6th form, The Bulmershe School is an ideal environment for any teacher who would like the challenge and opportunity to teach their subject at A-level.

We believe that The Bulmershe is a school where you can really make a difference. To find out more about The Bulmershe School and this specific opportunity, please take a look at the attached vacancy pack. We look forward to your application.

How to Apply

1. If you’d like to find out more about role, the school, or to talk to us about options for flexible working – call: 0118 935 3353 to arrange to meet us for coffee and a chat
2. Ready to apply? Please complete our application form (CVs will not be accepted)
3. Email your application and equal opportunities form to the Assistant School Business Manager, Mrs Bagley-Kelly: vbagley@bulmershe.wokingham.sch.uk

The Bulmershe School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Appointments are subject to enhanced DBS clearance and satisfactory employment references. Note: This job description is not your contract of employment or any part of it. It has been prepared only for the purpose of school organisation and may change either as your contract changes or as the organisation of the school is changed. Nothing will be changed without consultation.