Administrator / Receptionist

Permanent, Full time

37 Hours per week:  Mon – Thu 8am – 16:00, Fri: 8am – 15:30

Salary: Term Time only - Grade 4: £18,665-£20,071

To start: Immediately

The Bulmershe are looking for an Administrator/Receptionist to join our friendly and vibrant school. The role will be to provide full, general support to the school, including administration tasks, Reception duties and organising staff cover. Reporting to the Assistant School Business Manager, previous experience in a school would be ideal, however due to the supportive nature at the school, this role would also suit an office junior.


  • Undertake day to day administration duties as directed by the line manager
  • Deal with daily correspondence, telephone calls, standard letters, reports, receive, distribute and frank mail
  • Act as school receptionist; meet all visitors to the school, deal with general parental enquiries by telephone, take messages and refer matters which are not of a routine nature to the appropriate person
  • Undertake the day to day administration duties to support the teaching and learning of students in the school as directed by the senior leadership team, including behaviour management and work experience
  • To help with the organisation of staff cover and first aid administration
  • Be responsible for student intake and exit administration (including primary admissions) and maintain SIMS database
  • Support parent and open evenings with administrative duties prior to school events
  • To be responsible for the typing, updating, photocopying, scanning and the distribution of reports and forms (e.g. school policies, school prospectus, staff manuals etc)
  • Establish and maintain administrative systems in order that the tasks undertaken by the line manager can be successfully completed
  • Book courses for staff and arrange supply cover where necessary, following school’s guidelines, and book all transport required by the school
  • Assist with administration and engagement with teachers, parents and students for trips and events
  • Any other duties that reasonably fall within the remit of the post, which may be allocated after consultation with the postholder


Desirable Skills and Experience

  • Good communication skills
  • Excellent telephone manner
  • Organisational skills – able to prioritise workload
  • Tact, diplomacy, confidentiality and sensitivity 
  • Able to use Word, Excel and Outlook 
  • Quick to learn systems and processes
  • Good attention to detail
  • Ability to set up and maintain records and filing systems
  • An ability to speak with confidence and accuracy, using clear sentence structures and vocabulary
  • NVQ level 2 (administration) or equivalent would be beneficial but not essential 

Personal Qualities

  • A flexible approach to work
  • A sense of responsibility
  • Tact and diplomacy
  • Integrity


Why join The Bulmershe School

  • This is an outstanding opportunity to join a thriving, creative and nationally recognised, 11-18, community school with an excellent reputation.
  • Excellent CPD opportunities through our networks with other schools and our in-house training
  • You will be joining a vibrant and positive team of subject specialists
  • Additional opportunities to lead extra-curricular or pastoral clubs if desired

We believe that The Bulmershe is a school where you can really make a difference and we look forward to your application. 

How to Apply

  1. If you’d like to find out more about role, the school, or to talk to us about options for flexible working – call: 0118 935 3353 to arrange to meet us for coffee and a chat
  2. Ready to apply? Please complete our application form (CVs will not be accepted)
  3. Email your application and equal opportunities form to the Assistant School Business Manager, Mrs Bagley-Kelly:

The Bulmershe School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Appointments are subject to enhanced DBS clearance and satisfactory employment references. Note: This job description is not your contract of employment or any part of it. It has been prepared only for the purpose of school organisation and may change either as your contract changes or as the organisation of the school is changed. Nothing will be changed without consultation.


Page Downloads Date  
Equal Opportunities Form 06th Feb 2023 Download
Support staff application form 18th Jan 2023 Download
Vacancy Pack - Administrator Receptionist 14th Sep 2023 Download